Administrative Officer

Join our team as an Administrative Professional, providing essential support to a federal agency. We are seeking candidates at both GS-09 and GS-11 levels. **Responsibilities:** **GS-09 Level:** * Manage incoming communications, including screening telephone calls and visitors, directing as appropriate. * Draft and review correspondence, ensuring proper format, grammar, and accuracy for non-technical requests. * Explain non-technical policies and procedures; make recommendations on administrative priorities. * Administer time and attendance accounting, ensuring accuracy and providing training/monitoring to support staff. * Process purchase requests for supplies, materials, services, and equipment. **GS-11 Level (Includes and expands upon GS-09 duties with greater complexity and oversight):** * Oversee and ensure timely, compliant completion of all support activities, including timekeeping, travel, conference planning, teleconferences, equipment maintenance, and mail processing. * Provide direction and guidance to other staff, organizing work for optimal efficiency and resource utilization. * Manage executive calendars, scheduling appointments and meetings based on priorities and commitments. * Prepare complex and sensitive documents, ensuring precise formatting, spelling, grammar, and compliance with federal guidelines (e.g., Congressional, DOJ, OMB). * Assist with the budgetary process, including consolidating requirements, preparing analyses, monitoring funds, and recommending actions to prevent deficiencies. **Qualifications:** Your eligibility will be based on your responses to the application questions. **Option 1: Education** * **GS-09:** Master's or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education; OR LL.B. or J.D. (if related). * **GS-11:** Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education; OR LL.M. (if related). * *Note: Graduate education must demonstrate the knowledge, skills, and abilities required for the work.* **Option 2: Specialized Experience** * At least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level within the occupation in a similar organization. This experience must have equipped you with the qualifications to perform the duties successfully. * **GS-09:** Experience in administrative support such as managing communications, preparing initial correspondence, reviewing outgoing documents for format/grammar, handling time & attendance, and processing purchase requests. * **GS-11:** Experience in comprehensive administrative oversight, including managing complex support activities, guiding others, executive calendar management, preparing highly sensitive/formatted documents (e.g., Congressional/DOJ inquiries), and assisting with budget processes. **Option 3: Combination** * A combination of qualifying education and specialized experience that collectively equips you with the qualifications to perform the major duties of this position. * *Note: Credit is given for paid and unpaid experience; actual time (hours per week) spent in activities must be shown.*